Copying Paragraph Formatting in Word

• Have you ever spent a lot of time formatting a paragraph style on one paragraph, then want to apply it to more paragraphs?
• Here's a quick way to do this:

In a Word document, you can quickly format entire paragraphs by assigning a paragraph style. Word's Normal template contains a collection of predefined paragraph styles, as well as character styles, that you can create, modify, and apply using the Style dropdown list on the Formatting toolbar. You can also create, modify, and apply styles using the Style dialog box, which you can access by selecting Format/Style from the menu bar. However, when you want to apply the style of one paragraph to another but you haven't defined the paragraph's formatting as a style, try this:

You can change the formatting of one paragraph to match the formatting of another by replacing the paragraph mark of one paragraph with a copy of the paragraph mark of the other. To do so, select the paragraph mark following the paragraph whose formatting you'd like to apply, then press [Ctrl]C to copy it to the Clipboard. (To display paragraph marks if they aren't displayed already, click the Show/Hide button on the Standard toolbar, which looks like a backward P.)

Next, select the paragraph mark following the paragraph you'd like to modify, then press [Ctrl]V to paste the paragraph mark you copied. When you do, the paragraph formatting of the first paragraph is automatically applied to the second. (Please note that this technique copies only paragraph formatting, and not character formatting.)

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